Promotions Administrative Assistant

Purpose of Position

To provide administrative support to the Promotions Coordinator and Brand Management Team in the execution of promotional activities and expense management.

Key Responsibilities

• Contact retailers to schedule in-store promotions based on the promotions calendar from the Brand Managers (BM) and the Promotional Coordinator. Be prepared to explain the mechanics of the promotions to the retailers to adjust/align as needed.
• Inform Sales Reps and Merchandisers of proposed promotions inside their assigned stores and the related brands and relay response to Brand Managers, where necessary.
• Ensure that all activities related to vendor payments are completed in a timely manner and in keeping with the required Company standards and commitments.
• Ensuring the required 'tools' are available to the promotion teams in a timely manner.
• Recording, packaging, and distribution of point of purchase (POP) materials to the Sales Team and Sales Offices. Following up with Trade/Merchandising Team to ensure placement and consistent presence of POP materials.

Required Qualification, Experience, Knowledge

• 4 CXCs or GCE O'level subjects, inclusive of English Language and a numeric subject
• At least one year's experience in an administrative capacity or marketing/promotional activities
• Excellent grasp of Microsoft Suite of products