Payroll & Systems Associate

The GraceKennedy Group seeks to identify an individual looking for an excellent opportunity to progress his/her career; and who possesses the vision and energy to help drive dynamic changes across the group, in the following capacity:-​

PAYROLL & SYSTEMS ASSOCIATE

Key Responsibilities: 

• Prepare, validate, and submit payroll inputs (fortnightly, monthly and off-cycle payroll runs) to the Payroll Unit for processing in accordance with established procedures.
• Verify and process payments (overtime, allowances, commissions, etc.) and deductions prior to payroll submission.
• Assist with the reconciliation of HR-originated payroll inputs against payroll outputs and escalate discrepancies to the Payroll Unit under guidance.
• Assist with the correction of payroll-related errors within agreed timelines.
• Administer benefits enrollment and updates within the HR systems (pension, Group Life, health insurance, and other applicable policies) and process associated employee deductions in accordance with approved instructions.
• Generate and distribute payslips and total rewards statements as required.
• Support the monitoring of HRIS integrations and promptly report any failures to the HR System Officer for resolution.
• Administer system access in accordance with approved requests and established access control procedures.
• Support periodic user access reviews by compiling access reports and coordinating confirmations with functional heads.
• Support system testing activities, including execution of assigned test scripts and documentation of results during upgrades and release cycles.
• Provide first-level support for HRIS user queries, escalating complex issues as required.
• Liaise with external and internal IT teams as directed to support issue resolution.
• Assist with training HR users on system processes and updates under the guidance of the HR Manager.
• Conduct periodic user access reviews in line with internal control standards.
• Support the preparation and rollout of annual performance and goals forms.
• Participate in pre-release webinars, documentation review, and testing of HRIS releases.
• Draft and update user procedures, guidelines, and documentation for review and approval.
• Support post-upgrade validation of HRIS releases.
• Prepare ad hoc HRIS reports, as required.
• Identify opportunities for process improvement and provide recommendations for review.
• Ensure confidentiality and secure handling of sensitive employee data.

Required Qualification, Experience, Knowledge and Skills:

• Bachelor’s degree in IT with Finance and/or Accounting discipline(s).
• 2–3 years’ experience in HR systems and/or payroll administration.
• Experience with HRIS and payroll software (SAP, SuccessFactors, etc.).
• Working knowledge of local labour laws and statutory payroll requirements.
• Organised, focused, with keen attention to detail and accuracy.
• Strong numeracy and analytical skills, with expert proficiency in Excel.
• Confidential with high integrity.
• Problem-solving and troubleshooting capability.
• Time management skills and the ability to meet strict deadlines.
• Effective communication and strong customer orientation.
• Understanding of internal controls and risk management principles.
• Ability to manage multiple priorities in a fast-paced environment.

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Qualified applicants are invited to submit applications no later than 29/03/2026 via the careers section of our Corporate Website at www.gracekennedy.com

GraceKennedy upholds the principles of fairness and equity in the treatment of all our employees and stakeholders. The Company is committed to equity in all its employment practices and policies and seeks to recruit, develop and retain its employees on the basis of merit, ability and performance. As such, we are committed to ensuring equal opportunity in employment, and will not discriminate on the grounds of race, national origin, religion, gender, or otherwise.