Office Administrator (UNIBEV)

(UNIBEV LIMITED PORTLAND)

Invites applications from suitably qualified persons for the position of:-

OFFICE ADMINISTRATOR
 

Key Competencies and Experience

• Bachelor's degree in Business Administration, Human Resource (HRM) Management or related field
• Minimum of one year’s experience in an administrative or HR support role
• Proficiency in Microsoft Office Suite (Word, Excel, Powerpoint, Outlook) and other relevant digital tools
• Proven time-management and organisational skills
• Excellent written and verbal communication skills, with a professional and inclusive tone
• Demonstrated ability to build rapport and communicate effectively across all levels of staff 
• Capable of working independently with minimal supervision
• A progressive career path in HRM is considered an asset
• High standards of integrity, discretion, and confidentiality in handling sensitive information
• Familiarity with ERP (SAP) system is an advantage.

  Main Responsibilities

• Oversees daily operations of the Administration department, including scheduling meetings, managing correspondence, preparing minutes, and compiling reports for internal distribution
• Coordinates and ensures timely submission of compliance reports in alignment with regulatory and internal deadlines
• Maintains and updates HR database, supporting accurate and efficient processing of employee records and transactions
• Assists with the recruitment and onboarding processes, including applicant tracking, interview coordination and orientation
• Supports the implementation of staff recognition and engagement initiatives, and contributes to monitoring and improving employee morale
• Administers and executes all data protection and privacy protocols on behalf of the organisation, ensuring compliance with relevant legislation and internal policies
• Oversees the scheduling and execution of employee training initiatives in alignment with the company's strategic training plan.

​Qualified applicants are invited to submit applications no later than 19/09/2025 via the careers section of our Corporate Website at www.gracekennedy.com

Grace Foods & Services Limited upholds the principles of fairness and equity in the treatment of all our employees and stakeholders. The Company is committed to equity in all its employment practices and policies and seeks to recruit, develop and retain its employees on the basis of merit, ability and performance. As such, we are committed to ensuring equal opportunity in employment, and will not discriminate on the grounds of race, national origin, religion, gender, or otherwise.