Demand Planning Administrator

Purpose of Position

This position provides administrative support to the Demand Planning function by coordinating meeting schedules, preparing and circulating meeting documents, capturing and tracking Demand Planning and S&OP action items, and supporting the timely update and circulation of key reports.

Key Responsibilities

• Manage, organise, and maintain Demand Planning and S&OP meeting schedules, including coordination of meeting dates, times, attendees and required materials.
• Compile and circulate monthly meeting documents at least forty-eight (48) hours ahead of each Demand Planning and S&OP meeting.
• Attend Demand Planning and S&OP meetings as required and accurately capture key discussions, decisions and action items.
• Prepare and circulate meeting action items within forty-eight (48) hours after the end of each Demand Planning and S&OP meeting.
• Follow up with assigned owners on outstanding meeting action items and maintain an updated action tracker to support timely closure.
• Update and circulate Key Products reports in keeping with agreed reporting timelines.
• Follow up on outstanding Key Product updates ahead of deadlines to ensure timely completion and circulation.
• Update Weekly Out of Stock/High Inventory reports and circulate preliminary versions for review and action.
• Follow up with relevant stakeholders on Weekly Out of Stock/High Inventory report updates and circulate the final report within the agreed timeline.
• Maintain organised records of meeting documents, action trackers, reports and related Demand Planning files.
• Provide general administrative support to the Demand Planning function to facilitate efficient communication, workflow and stakeholder follow-up. 

Required Qualification, Experience, Knowledge

• Four (4) CXC or GCE subjects, including English Language and a numeric subject.
• Diploma in Business Administration, Secretarial Diploma or CPS designation; a Bachelor's Degree in Business Administration, Management or a related field would be considered an asset.
• Minimum of two (2) years' administrative experience.
• Proficiency in the Microsoft Office Suite, with at least intermediate Microsoft Excel skills.
• Knowledge of SAP software would be considered an asset.

GraceKennedy's Competencies

To be successful in this position, an individual should possess sound administrative skills and be accomplished in typing, grammar, filing, mathematics and business letter writing. The position must be able to operate a personal computer and use software such as SAP, Microsoft Office suite. The person must have interpersonal skills and be able to supervise a co-worker. In addition, the person should have public relations skills, demonstrate telephone courtesy, organizational abilities and be able to work in a dynamic environment. Thus, the individual should have:

• Organizational ability
• Analytical thinking
• People skills
• Collaboration Skills.
• Communication Proficiency
• Data mining, manipulation and report generation abilities using computer software tools