Administrative Assistant

The GraceKennedy Group seeks to identify an individual looking for an excellent opportunity to progress his/her career; and who possesses the vision and energy to help drive dynamic changes across the group, in the following capacity:-​

ADMINISTRATIVE ASSISTANT

The Administrative Assistant will provide high-quality administrative and operational support to the Group Internal Audit department, ensuring the smooth functioning of internal processes and external engagements.

Key Responsibilities: 

• Coordinate the timely distribution of Final Audit Reports to Subsidiaries.
• Establish, develop, maintain and update the department’s electronic and hard copy filing system to ensure easy access and retrieval of information/documents.
• Coordinate mid-year and end of year appraisals to ensure timely completion by Chief Audit Executive.
• Ensure adequate stationery and office supplies
• Open, sort and distribute incoming correspondence
• Maintain office supply inventories
• Schedule and coordinate meetings, appointments and travel arrangements for GIA staff
• Assist in the implementation of special projects
• Manage the process of coordinating and receiving responses to client satisfaction surveys.
• Manage front-line communications by responding to and routing incoming telephone calls, and receiving, welcoming, and directing visitors and clients in a professional manner.
• Handle requests from internal customers for information and data
• Address and resolve administrative issues and inquiries in a timely and effective manner.
• Prepare written responses to routine enquiries
• Prepare and modify documents including correspondence, reports, etc.
• Prepare meeting agendas and coordinate schedules to support effective planning and organization.
• Record, compile, transcribe and distribute minutes of meetings
• Coordinate maintenance of office equipment

Required Qualification, Experience, Knowledge and skills:

• Sound knowledge of the Company’s Policies and Procedures
• Ability to gather data, compile information and prepare accurate reports
• Excellent telephone etiquette and customer service orientation
• High degree of organizational skills with attention to detail and accuracy
• Flexible, adaptable, and able to manage multiple priorities
• Proven ability to meet strict and/or unexpected deadlines
• Demonstrated ability to work independently with limited supervision
• Excellent interpersonal, verbal and written communication skills
• High level of professionalism and confidentiality
• Strong problem assessment and problem-solving skills
• Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint)
• Team-oriented with a collaborative approach to work
• Minimum 3 years’ experience in a similar role.
• Diploma or Associate Degree in Business Administration or equivalent.
• CPS designation.

​Qualified applicants are invited to submit applications no later than 28/12/2025 via the careers section of our Corporate Website at www.gracekennedy.com

GraceKennedy upholds the principles of fairness and equity in the treatment of all our employees and stakeholders. The Company is committed to equity in all its employment practices and policies and seeks to recruit, develop and retain its employees on the basis of merit, ability and performance. As such, we are committed to ensuring equal opportunity in employment, and will not discriminate on the grounds of race, national origin, religion, gender, or otherwise.